User Manual

Getting Started with JobSeeker-AI

JobSeeker-AI helps you create professional, tailored resumes, cover letters, and networking emails — powered by AI that never fabricates your experience. Everything is based on what you actually tell it.

Your workflow has three steps:

1. Build your profile (once)
2. Find a job you want to apply for
3. Generate tailored documents in seconds

Creating your account: You can sign up with Google (one click) or with your email and password. Both methods are equally secure and give you access to all features. To get started, visit jobseeker-ai.com and click “Create Account” or “Continue with Google.”

Your profile is the foundation. The more detail you provide, the better every document becomes. You only build it once — then generate as many resumes as you need.

Building Your Profile

Your profile captures your complete career history. You have three ways to build it — all three produce the same structured profile that powers resume generation.

AI Career Coach

The AI Career Coach guides you through a structured conversation to build your profile from scratch. It asks you about your work history, accomplishments, education, skills, and career goals — one question at a time.

Time required: 20–45 minutes depending on your experience level.

Before you start, have these ready:

• Companies you've worked at, with job titles and dates
• Key accomplishments and metrics from each role (numbers, percentages, dollar amounts)
• Education details (degrees, schools, graduation years)
• Certifications you hold or are pursuing
• Any notable projects you want to highlight

How it works:

1. The coach identifies your career level (fresh graduate, individual contributor, manager, senior manager, or executive) from your first response
2. It maps your complete work history before diving deep into any one role
3. For each company, it asks 4–10 questions depending on how long you were there
4. It covers education, skills, certifications, and career goals after work history
5. When complete, your answers are organized into a structured profile automatically

Saving and resuming:

Your progress is saved automatically after every response. If you close the browser or need a break, return to Profile → AI Career Coach and choose “Continue Where I Left Off.”

Upload a Resume

Upload an existing resume in PDF or DOCX format. The AI extracts your information and organizes it into the standard profile structure.

Supported formats: PDF, DOCX

Steps:

1. Go to Profile → click “Upload Resume”
2. Drag and drop your file or click to browse
3. Wait for extraction (usually 10–20 seconds)
4. Review the extracted profile on the review screen
5. Edit anything that wasn't captured correctly

Paste Text

Copy and paste any text — your LinkedIn About section, an old resume, bullet points you've written — and the AI organizes it into your profile.

Steps:

1. Go to Profile → click “Paste Text”
2. Paste your content into the text area
3. Click “Analyze & Build Profile”
4. Review the result on the review screen

What works well with Paste:

• LinkedIn profile text (copy from your LinkedIn page)
• Old resume text copied from a document
• Bullet point lists of accomplishments
• Any career summary you've already written

Reviewing & Editing Your Profile

After any profile input method completes, you'll see your profile organized into sections for review. This is your chance to verify everything was captured correctly and fill in any gaps.

What you'll see:

• A completeness score (aim for 80%+)
• Any items flagged for attention highlighted in yellow
• All sections collapsed by default — click any section to expand

Editing a section:

1. Click the Edit button on any section header
2. Make your changes in the form that appears
3. Click Save — changes are applied immediately

Adding missing items:

Each list section (Work Experience, Education, Certifications) has an “+ Add” button at the bottom. Use this to add jobs, degrees, or certifications that weren't captured.

Completeness score:

The score reflects how much information is present. Key factors:

• Contact information complete (name, email, phone, location)
• At least one work experience entry with achievements
• Education with graduation date
• Skills listed
• Professional summary present

Generating Documents

Once your profile is built, go to the Generate page to create tailored documents for a specific job.

Steps:

1. Paste the job description into the Job Description field
2. Select what you want to generate (Resume, Cover Letter, Networking Email — or all three)
3. Click Generate
4. Review the output
5. Download as DOCX or PDF

Every document is tailored to the specific job description. The AI selects the most relevant parts of your profile and emphasizes the skills and experience that match the role.

Tailored Resume

The resume is generated in reverse chronological order, tailored to match the job description's language, required skills, and priorities.

What gets tailored:

• Professional summary — rewritten to match the target role
• Work experience bullets — reordered and reworded to emphasize relevant accomplishments
• Skills section — filtered to show the most relevant skills first
• Section ordering — adjusted based on your career level and the role

Formats available: DOCX (editable in Word), PDF

Cover Letter

The cover letter is generated in a professional business letter format, referencing specific details from both the job description and your profile.

Structure:

• Opening paragraph: Why you're interested in this specific role and company
• Body paragraphs: Your most relevant accomplishments mapped to the job requirements
• Closing: Call to action

Networking Email

A short, professional outreach email designed for reaching out to a contact at the target company — not a cold application email, but a genuine connection request.

When to use it:

• You know someone (or know someone who knows someone) at the company
• You want to reach out to a recruiter or hiring manager on LinkedIn
• You're doing informational interviews

Format: Short (3–4 paragraphs), conversational but professional, asks for a conversation rather than a job.

LinkedIn Profile

Generates a complete LinkedIn profile draft from the experience already on your JobSeeker-AI profile — nothing is invented. Open the Generate page and switch to the LinkedIn tab.

What you get:

• Headline (the single line under your name)
• About summary
• Experience bullets per role
• Skills
• Featured highlights

How to use the output:

1. Save the draft to My Assets so you can come back to it.
2. Open LinkedIn in another tab and paste each section into its matching field on your profile.
3. Review for tone — adjust anything that doesn't sound like you. The generator only uses what's on your profile, but you may want to soften or sharpen specific phrasing before publishing.

Job Search

The Job Search page helps you find relevant job postings and match them against your profile.

Manual Search

Search for jobs by keyword, location, and other filters. Results come from live job boards in real time.

Steps:

1. Go to Job Search → Manual Search tab
2. Enter your search terms (job title, skills, company name)
3. Select location preference
4. Click Search
5. Browse results — click any job to see the full description
6. Save jobs you're interested in with the bookmark icon

AI Job Matching

The Matches tab shows jobs scored against your profile. Each match includes a percentage score showing how well your background aligns with the role.

How matching works:

1. You set your job preferences (target titles, location, industries, experience level)
2. The AI searches for relevant jobs based on your preferences
3. Each job is scored against your profile using semantic matching
4. Results are ranked by match percentage

Match score guide:

• 80%+ — Strong match — your profile aligns well with the requirements
• 60–79% — Good match — most requirements covered, some gaps
• Below 60% — Partial match — consider whether it's worth applying

Scheduled Searches

Set up daily or weekly automatic job searches so new matching jobs appear in your Matches tab without manual searching.

Steps:

1. Go to Job Search → Job Preferences tab
2. Set your target job titles, location, and preferences
3. Click “Generate AI Search Queries” — this saves your preferences AND creates smart search terms
4. Under Schedule, select Daily or Weekly
5. New matches will appear in your Matches tab automatically

Interview Prep

Interview Prep helps you practice for a specific job by generating tailored questions and conducting mock interviews — all based on your profile and the job description.

Steps to start:

1. Go to Interview Prep
2. Paste the job description
3. Choose your resume source (your profile, a saved asset, or paste text)
4. Select mode: Question Pack or Mock Interview
5. Set difficulty (Easy, Medium, Hard) and interview types

Question Packs

A question pack generates a full set of interview questions AND model answers based on your profile and the job description — all at once, for study and preparation.

What's included:

• 10 questions (default) grouped by category: Leadership & Execution, Role-Specific/Technical, Behavioral/Situational
• For each question: an ideal answer outline with 3–5 bullet talking points
• Answers use only real experience from your profile — nothing is fabricated

Best used for: Studying before an interview, identifying which accomplishments to prepare stories for, understanding what the role will focus on.

Mock Interview

The mock interview simulates a real interview. The AI asks one question at a time, you answer in the text field, and it gives you scored feedback after each response.

How it works:

1. The AI asks an opening question
2. Type your answer as you would speak it in a real interview
3. Submit — the AI scores your answer and gives specific feedback
4. Read the feedback and improved example, then move to the next question

Mock Interview Scoring Guide

Each answer is scored on a 0–5 scale by an AI evaluator acting as an experienced hiring manager:

The STAR method (what a 4–5 answer looks like):

• Situation: Set the context briefly
• Task: What were you responsible for?
• Action: What specifically did YOU do? (Not “we” — you)
• Result: What was the measurable outcome?

My Assets

My Assets is your library of every document you've generated — resumes, cover letters, and networking emails.

What you can do:

• View any saved document
• Download as DOCX or PDF
• Rename documents to keep them organized (e.g., “Resume — Walmart IT Director — March 2026”)
• Delete documents you no longer need

Organization tip: Name each resume after the company and role you applied for. This makes it easy to track which version you sent where.

For Enterprise Customers

JobSeeker-AI supports teams and organizations through enterprise accounts. This section explains how roles work, how to manage candidate quotas, and how to handle limits and act-as workflows. If you're an individual user, you can skip this section.

Roles & Access

Every enterprise account has three role types:

• Owner. The primary contact and contract holder. Each org has exactly one owner. Owners have full access to the admin console, candidate list, and per-candidate quota management.
• Admin. Day-to-day operators who manage candidates. Admins can view and adjust per-candidate quotas, view org-level limits and usage, invite new candidates, and act as a candidate when needed. Admins cannot change the org owner.
• Candidate. The job seekers your organization is supporting. They use JobSeeker-AI to build their profile, generate documents, search for jobs, and prepare for interviews. They cannot see other candidates in your org, and they cannot see admin-level information.

The Admin Console

If you're an owner or admin, you have access to the Admin Console at /me/admin. From here, you can:

• See your organization's owner and admins
• View and search your candidate list
• Open any candidate's detail to manage their profile and quotas
• View your monthly plan & limits (org-wide caps and per-candidate defaults)

Plan & Limits

The Admin Console shows your organization's monthly allocation for each feature. There are two limits to understand:

• Per-candidate monthly default. The standard monthly limit each candidate gets for that feature. For example, 8 resumes per month per candidate.
• Org-wide cap. The total monthly limit across all candidates combined. For example, 200 resumes per month across your entire team. Once this is reached, no more resumes can be generated until the next month or until the cap is raised.

The “Used this month” column shows your team's combined usage against the org-wide cap. The display changes color as you approach the limit — amber at 80%+ used, and red at the cap.

Managing Candidate Quotas

Different candidates have different needs. A senior consultant might need more interview practice; a junior consultant might need more resume tailoring. As an admin, you can override the default limit per candidate.

1. Open the candidate's detail view from the Candidates list
2. Click the Quotas tab
3. For each feature, you'll see the current effective limit and its source: custom (you set this for this candidate), org default (your standard rate), or system default (our baseline)
4. Enter a new value in the input field, or click ✕ Clear to revert to the next-level default
5. Add a reason for the change (required, for audit purposes)
6. Click Save changes and confirm

Changes take effect immediately. Per-candidate overrides apply within your org-wide cap — if your org cap is reached, generation stops for everyone regardless of individual overrides.

Acting as a Candidate

Admins can work in a candidate's account to help them with onboarding, troubleshooting, or document generation. This is called Act-As.

1. Open the candidate's detail view
2. Click the Act as Candidate button in the header
3. You'll see a clear banner at the top indicating you're acting as that candidate
4. Any work you do — generating resumes, running interview practice — counts toward that candidate's monthly allocation and your org cap
5. Click Exit Act-As in the banner when you're done

When You Hit a Limit

Generation can be blocked for two reasons. The error message tells you which:

• Personal limit reached. The candidate has used all of their allocation for that feature this month. As an admin, you can raise their per-candidate limit in the Quotas tab.
• Organization limit reached. Your org-wide cap for that feature has been hit across all candidates combined. Individual overrides can't bypass this — only platform support can raise the org cap.

The message shown adjusts based on who's seeing it. Candidates see “contact your account admin” guidance, while admins acting on a candidate's behalf see action-oriented messages pointing to the right configuration screen or support channel.

Requesting Limit Changes

To change your org-wide cap or per-candidate defaults, contact platform support:

• Email support@jobseeker-ai.com
• Include your organization name and the specific changes you'd like
• Typical response time is one business day

For per-candidate adjustments within your existing contract envelope, you can make changes yourself in the Quotas tab — no support request needed.

Account & Billing

Manage your subscription, view usage, and update payment information from Settings → Account.

Sign-in options: You can sign in with your Google account or email/password. If you use both methods with the same email address, they're automatically linked to the same account.

Plans:

Upgrading:

Go to Settings → Billing → click Upgrade. Choose your plan and complete checkout.

Cancelling:

Go to Settings → Billing → Manage Subscription. You can cancel anytime. Your access continues until the end of your billing period.

Refunds:

See our Refund Policy for details.

Tips & Best Practices

Profile tips:

• Be specific with accomplishments. “Reduced costs” is weak. “Reduced software licensing costs by $800K over 18 months through vendor consolidation” is strong.
• Include metrics wherever possible: team size, budget, revenue impact, percentage improvements, time saved.
• Use “I” not “we” — even in team settings, describe your specific role and contribution.
• Don't leave out older jobs. Even positions from 10+ years ago may be relevant for certain roles.

Resume tips:

• Generate a separate resume for every application — it takes 10 seconds and significantly improves ATS match rates.
• Paste the full job description, not just the title. The more the AI knows about the role, the better the tailoring.
• If the generated resume is too long, look at your profile's completeness — very detailed profiles produce longer resumes. The AI selects the most relevant content, so a longer profile isn't a problem.

Interview tips:

• Practice answering out loud, not just reading. The mock interview text input is a proxy — the real challenge is speaking clearly.
• A score of 3 is passing, not good. Aim for 4 on every question.
• If you get a 0 or 1, read the improved example carefully — it shows exactly what the answer should have included.

Troubleshooting

My resume doesn't look right / missing information

Check your profile first — the resume is only as good as the profile. Go to Profile → review each section. Missing information in the resume almost always means it's missing in the profile.

The AI Career Coach isn't responding / I'm stuck

Refresh the page. Your session is auto-saved, so no progress is lost. If the coach asks a question you can't answer, you can type “skip” or “I don't have information on that” and it will move on.

I can't find my generated resume

Go to My Assets. All generated documents are saved there automatically. If you don't see it, check that the generation completed (the loading spinner should have disappeared and a success message appeared).

My job matches aren't relevant

Update your Job Preferences. Go to Job Search → Preferences, refine your target titles and location, then click “Generate AI Search Queries” to refresh the search terms. Matches improve significantly with a complete profile.

Interview scoring seems off

Scores reflect the quality of your typed answer. A short or vague answer will score low even if you know the material well. Try writing out your full answer in STAR format before submitting.

I want to start my profile over

Go to Profile → scroll to the bottom → “Delete Profile.” This removes your current profile data. You can then rebuild using any of the three methods. Note: previously generated resumes in My Assets are not deleted.

I can't sign in with Google

Make sure you're using the correct Google account. If you see an error, try clearing your browser cache and cookies, then try again. If the problem persists, you can always sign in with email/password instead, or contact support@jobseeker-ai.com.

Something else isn't working

Contact us at support@jobseeker-ai.com — describe what you were doing and what you expected to happen vs. what actually happened. Screenshots are very helpful.